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#Office 365 outlook rules how to#
Finish creating the rule with any other options or exceptions that you require. Re: How to sync office 365 rules to Outlook.This means that when I receive an email to the alias specified, Outlook will show an alert to inform me.I am going to choose “display a specific alert in the New Item Alert window” as below:.On this page you have lots of options about what to do with the identified message, the options are quite self explanatory.You will drop back to the main rule creation dialog box, click next.(Note: You can add multiple email addresses here to use this rule for multiple aliases.) Type in the email address that you want to identify and click on “Add” and then click OK.On the next screen, you will be prompted to set up the rule. In the “Step 2” section at the bottom of the page, click on the “specific words” link: In the context menu, select Create rule at the bottom of the list.Choose “with specific words in the message header”.Click on “Apply rule on messages I receive” from the “Start from a blank rule” section and click Next.Go to File and then “Manage Rules and Alerts” and then click on “New rule”.Or while you view the message in the reading pane, select the extended menu and then select Create rule from the menu. To create a rule directly from a message: Right-click the message in the message list pane, then select Create rule. You can also create rules directly from messages. Using an Outlook rule to determine which email alias an email has been sent to You don't have to use the Inbox rules tab to create a rule. No need for Office 365 administrator rights to set up.Īs the transport rule method has already been documented, this post is about how to use an Outlook rule to determine which email alias an email was sent to.Greater flexibility over what you want to do with the message.There are a couple advantages of using Outlook the Outlook method: This is useful because mobile devices or other clients will not execute any rules. The advantage of using a transport rule is that the rule is always executed, it does not depend on the Outlook client running.
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Use an Outlook rule to examine the message header and display an alert or perform some other action when an email to an alias is received.Use an Office 365 transport rule to modify the message subject so that emails sent to a particular email address can be easily recognised.I can think of a couple of ways to resolve this: If the rule was applied to the account then you can edit it, if applied to just the local Outlook client then you can see it but not edit. However Outlook does not show this information. As you mentioned from the Exchange Admin Center you can open as Another User selecting Organize Email from the left side menu and see all the rules for this account. When you have multiple email aliases associated with your Exchange or Office 365 based email account, it can be useful to know which email address it was sent to.